Effective Date: January 15, 2025
1. Introduction
Welcome to Legasus (“Company,” “we,” “us,” or “our”), an AI-powered law case management system designed to assist legal professionals and their clients in managing case-related data efficiently and securely. We value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services (“Services”) or visit our website.
2. Information We Collect
We may collect the following categories of personal information:
- Contact Details: Name, email address, phone number, mailing address.
- Financial Information: Payment details, billing information, financial records relevant to a legal case.
- Legal, Medical, and Insurance Information: Details regarding legal matters, medical histories, insurance documents, and any other data necessary for case management.
- User Credentials: Account usernames, passwords, security questions.
- Website Usage Data (Cookies & Analytics): IP addresses, browser type, operating system, referral URLs, pages viewed, and other standard web log data.
- Marketing & Research Data: Preferences, feedback, or survey responses collected to improve our Services and for marketing purposes.
Minors
Our Services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.
3. How We Use Your Information
Legasus may use the information we collect for various purposes, including to:
- Provide Legal Case Management Services:some text
- Facilitate the storage, organization, and retrieval of case-related documents and information.
- Communicate with clients, law firms, and other authorized users about case updates and related matters.
- Analytics & System Improvements:
- Conduct research and analytics to improve our Services, develop new features, and enhance user experiences.
- Monitor and analyze usage to optimize functionality and performance.
- Marketing & Communication:
- Send newsletters, promotional materials, and other information that may be of interest, subject to your marketing preferences.
- If you prefer not to receive these communications, you may opt out at any time.
- Compliance & Legal Obligations:
- Comply with applicable laws, regulations, and legal processes.
- Enforce our Terms of Service and other legal agreements.
- Protect the rights, privacy, safety, or property of Legasus, our users, or others.
4. Legal Bases for Processing (for EU/EEA Users)
If you are located in the European Union or European Economic Area, we process your personal information under one or more of the following legal bases:
- Contractual Necessity: To fulfill our contractual obligations with you or to take steps at your request prior to entering into a contract.
- Legal Obligations: To comply with applicable laws and regulations.
- Legitimate Interests: To improve our services, conduct analytics, and secure our platform.
- Consent: Where required by law, we will obtain your consent before collecting and processing certain types of personal data.
5. Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Retention periods may vary depending on:
- Legal Requirements: Certain local, state, and federal laws dictate how long specific records must be kept.
- Industry Standards: We adhere to recognized industry standards for data retention relevant to legal practice.
- Company Policies: Internal policies that account for both legal obligations and best practices for record keeping.
Once the applicable retention period expires, we securely delete or anonymize your information.
6. Data Sharing and Disclosure
We do not share your personal information with third parties for their own marketing or independent business purposes. Specifically:
- No Third-Party Data Sharing: We do not sell, rent, or trade any personal data.
- Service Providers: In the event we use contracted service providers (e.g., email providers or infrastructure hosting), such providers will only process data on our behalf and under our instructions, consistent with this Privacy Policy.
- Legal Compliance: We may disclose information if required to do so by law or if we believe such action is necessary to:some text
- Comply with a legal obligation or request.
- Protect and defend the rights or property of Legasus.
- Prevent or investigate possible wrongdoing in connection with the Services.
- Protect the personal safety of users or the public.
7. User Rights and Choices
- Access, Correction & Deletion:some text
- You can request access to or correction of your personal information by emailing us at contact@legasus.com.
- Where permitted by law, you may also request the deletion of certain data, although some data may be retained to comply with legal obligations or for legitimate business purposes.
- Client Portal:
- Authorized users may access, edit, or delete certain case-related data through the client portal, subject to legal retention requirements.
- Opt-Out of Marketing Communications:
- If you do not wish to receive marketing emails, you may opt out by following the “unsubscribe” link in any such email or by contacting us at contact@legasusai.com.
8. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience on our website, provide essential functionality, and analyze website traffic. You may adjust your cookie preferences through the banner that appears when you first visit our site, if required by applicable law.
- Essential Cookies: Necessary for the website’s core functionality.
- Analytics Cookies: Help us understand how you interact with our website, enabling us to improve functionality and design.
- Marketing Cookies: Used for personalized advertising and content based on your interests (if applicable).
9. Data Security
We are committed to safeguarding the confidentiality, integrity, and availability of your data. Security measures we implement include:
- Encryption: All data is encrypted both in transit (TLS/SSL) and at rest.
- Access Controls: Role-based access ensures only authorized personnel can view sensitive information.
- Compliance Standards: We strive to meet or exceed industry standards such as SOC 2, HIPAA (for applicable medical or health-related information), and other relevant frameworks.
- Intrusion Detection & Monitoring: Systems are monitored for suspicious activity or unauthorized access attempts.
10. AI Processing
All AI-related processing is performed entirely on in-house servers, using proprietary models that are not accessible by external parties. No external AI servers or third-party AI services are involved. This ensures your data remains within our protected infrastructure at all times.
11. International Data Transfers
We do not currently transfer personal data internationally. If we decide to transfer data outside your country at a future time, we will take appropriate measures to ensure compliance with applicable data protection regulations (e.g., by implementing Standard Contractual Clauses where required).
12. Links to Third-Party Sites
Our website does not currently link to external websites. However, if in the future it does, this Privacy Policy will not apply once you leave our website. We encourage you to read the privacy policies of any third-party websites you visit.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. If we make material changes, we will notify you via email (if we have your email address) or by prominently posting a notice on our website.
14. Contact Us
If you have any questions, concerns, or requests regarding your personal information or this Privacy Policy, please contact us at:
Email: contact@legasusai.com
